Driver qualification file retention periods

Short answer

Generally keep the DQ file throughout the driver's employment and for 3 years after employment ends, under 49 CFR 391.51(c). Paragraph (d) allows these records to be removed 3 years after their date of execution:

1. Annual motor vehicle records.

2. Annual driving-record review notes.

3. Medical examiner certificates/copies and the required CDLIS medical-status MVRs.

4. FMCSA medical variances, including SPE certificates and federal medical exemption documents.

5. National Registry medical-examiner verification notes.

Keep the distinction

The three-year removal allowance does not apply to every document. For example, do not discard the initial employment application or road-test record solely because it is three years old. Keep the current required records and check other retention duties or preservation holds separately.