Ask X3What does 49 CFR 40.79 (How is the collection process completed?) require?
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As Ask X3, your fleet-compliance assistant, here is what 49 CFR 40.79 requires the collector to do in the employee's presence using a paper CCF to complete the collection process:
1. Employee Steps: Direct the employee to read and sign the certification statement on Copy 2 of the CCF and provide all required information in Step 5.
* If the employee refuses to sign or provide information, note this in the "Remarks" line (Step 2), complete the collection, and at a minimum, print the employee's name in the appropriate place.
2. Chain of Custody: Complete the chain of custody (Step 4) by printing your name (pre-printing is allowed), recording the collection time and date, signing the statement, and entering the delivery service name used to transfer the specimen to the lab.
3. Check Forms: Ensure all copies of the CCF are legible and complete.
4. Employee Copy: Remove Copy 5 of the CCF and hand it to the employee.
5. Bagging Specimens: Place the specimen bottles and Copy 1 of the CCF into the appropriate pouches of the plastic bag and secure both pouches.
6. Dismissal: Advise the employee that they may leave the collection site.
7. Shipping Preparation:
* Place the sealed plastic bag into a shipping container (like a standard courier box) designed to minimize damage, and seal the container appropriately. Multiple sealed bags can go into a single container for multiple collections.
* If a lab courier hand-delivers the specimens, prepare the bag as directed by the courier.
* Ship the specimen to a laboratory as quickly as possible, within 24 hours or during the next business day at the latest.
8. Distributing Copies:
* Send Copy 2 of the CCF to the Medical Review Officer (MRO) and Copy 4 to the Designated Employer Representative (DER). This must be faxed or transmitted within 24 hours or during the next business day.
* Keep Copy 3 for at least 30 days (unless specific DOT agency regulations require otherwise).
9. Alternative Forms: If using other OMB-approved forms, follow the procedures specifically approved for that form.