What does 49 CFR 40.40 (What form is used to document a DOT collection?) require?

Short answer

The Federal Drug Testing Custody and Control Form (CCF) must be used to document every collection required by the DOT drug testing program. You may view this form on the Department's website or the HHS website.

The rule says

"The Federal Drug Testing Custody and Control Form (CCF) must be used to document every collection required by the DOT drug testing program." (49 CFR 40.40(a))

"You may view this form on the Department's website ( https://www.transportation.gov/odapc ) or the HHS website ( https://www.workplace.samhsa.gov )." (49 CFR 40.40(a))

"You must not use a non-Federal form or an expired CCF to conduct a DOT collection." (49 CFR 40.40(b))

In plain English

Using an expired or non-Federal form can lead to issues with the collection process. The form is available on the Department's website and the HHS website, making it easily accessible. In practice, this means that collectors and employers must ensure they have the most up-to-date version of the CCF and use it for all DOT collections.

What to do

• Use the Federal Drug Testing Custody and Control Form (CCF) for all DOT collections.
• Check the Department's website or the HHS website for the most up-to-date version of the CCF.
• Ensure that the CCF is not expired before using it for a collection.
• Do not use non-Federal forms or expired CCFs for DOT collections.