What does 49 CFR 40.14 (What collection information must employers provide to collectors?) require?

Short answer

49 CFR 40.14 requires employers to provide collectors with specific information when conducting a specimen collection, including employee identification, laboratory and employer details, and test reason. The information includes full name, SSN or Employee ID, laboratory name and address, employer name and address, and test reason.

The rule says

"Full name of the employee being tested." (49 CFR 40.14(a))

"SSN or Employee ID No." (49 CFR 40.14(b))

"Laboratory name and address (can be pre-printed on the CCF)." (49 CFR 40.14(c))

"Employer name, address, phone number, and fax number (can be pre-printed on the CCF at Step 1-A)." (49 CFR 40.14(d))

"DER information required at 40.36." (49 CFR 40.14(e))

"MRO name, address, phone number, and fax number (can be pre-printed on the CCF at Step 1-B)." (49 CFR 40.14(f))

"The DOT Agency which regulates the employee's safety-sensitive duties (the checkmark can pre-printed in the appropriate box on the CCF at Step 1-D)." (49 CFR 40.14(g))

"Test reason, as appropriate: Pre-employment; Random; Reasonable Suspicion/Reasonable Cause; Post-Accident; Return-to-Duty; and Follow-up." (49 CFR 40.14(h))

In plain English

This regulation ensures that collectors have the necessary information to conduct a valid specimen collection. Employers must provide accurate and complete information to avoid any issues or delays in the testing process. The required information includes employee identification, laboratory and employer details, and test reason. In a real-world scenario, employers must ensure that they provide all the required information to the collector, and the collector must verify that the information is accurate and complete before proceeding with the specimen collection.

What to do

• Ensure that all required information is provided to the collector before the specimen collection.
• Verify that the information is accurate and complete.
• Use the Chain of Custody and Control Form (CCF) to document the required information.
• Provide the collector with the name and telephone number of the appropriate Designated Employer Representative (DER) to contact about any problems or issues that may arise during the testing process.