Ask X3What does 49 CFR 380.725 (Documentation and record retention) require?
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Based on 49 CFR 380.725, training providers eligible for listing on the Training Provider Registry (TPR) must keep specific records for a minimum of three years from the date each record is generated or received (unless a local, State, or Federal requirement mandates a longer retention period).
Specifically, you must retain the following documents:
1. Self-certifications from accepted behind-the-wheel (BTW) training applicants. These must state that the applicant will comply with U.S. DOT regulations (parts 40, 382, 383, and 391) and State/local laws regarding alcohol and controlled substances testing, age, medical certification, licensing, and driver records.
2. Copies of driver-trainees' commercial learner's permits (CLPs) or commercial driver's licenses (CDLs), as applicable.
3. Instructor qualification documentation, which includes their driving and/or training experience, along with copies of their CDLs and applicable endorsements.
4. Lesson plans for both theory and BTW (range and public road) training curricula.
5. Records of individual entry-level driver training assessments (as described in § 380.715).
*Note:* If an instructor's CDL expires or is canceled, you must retain their most recent, valid CDL.