What does 49 CFR 180.215 (Reporting and record retention requirements) require?

Short answer

The regulation requires several records to be maintained, including:

1. Current RIN issuance letter

2. Copies of notifications to Associate Administrator

3. Current copies of applicable portions of the subchapter

4. Test sheets with specific information, such as test pressure and permanent expansion

The rule says

"A person who requalifies, repairs or rebuilds cylinders must maintain the following records where the requalification is performed: (1) Current RIN issuance letter; (2) If the RIN has expired and renewal is pending, a copy of the renewal request; (3) Copies of notifications to Associate Administrator required under 107.805 of this chapter; (4) Current copies of those portions of this subchapter applicable to its cylinder" (49 CFR 180.215(a))

"Records must be kept for all completed, as well as unsuccessful tests." (49 CFR 180.215(a))

"The entry for a repeated test must indicate the date of the earlier test, if conducted on a different day." (49 CFR 180.215(a))

In plain English

This regulation requires facilities that requalify, repair, or rebuild cylinders to maintain detailed records of the process, including test results and notifications to the Associate Administrator. These records must be kept for all tests, including unsuccessful ones, and must include specific information such as test pressure and permanent expansion.

What to do

• Maintain accurate and detailed records of all cylinder requalifications, repairs, and rebuilds
• Ensure that records include all required information, such as test pressure and permanent expansion
• Retain records for the required period, including records of unsuccessful tests
• Make records available for inspection and review as needed