What does 49 CFR 390.15 (Assistance in investigations and special studies) require?

Short answer

49 CFR 390.15 requires motor carriers and intermodal equipment providers to make records and information available to authorized representatives and give reasonable assistance in investigations, including providing a full and true response to questions. Motor carriers must also maintain an accident register for 3 years.

The rule says

Each motor carrier and intermodal equipment provider must ... (1) Make all records and information pertaining to an accident available to an authorized representative or special agent of the Federal Motor Carrier Safety Administration, an authorized State or local enforcement agency representative, or authorized third-party representative within such time as the request or investigation may specify — 49 CFR 390.15(a)(1).

"Motor carriers must maintain an accident register for 3 years after the date of each accident." (49 CFR 390.15(b))

In plain English

This rule means that when an accident happens, the motor carrier needs to be transparent and cooperative with investigators. They must provide all relevant records and information, and answer questions fully and truthfully. In a real audit or investigation, the inspector will check that the carrier has maintained an accurate and complete accident register, and that they have provided all required information and assistance.

What to do

• Make sure all accident records and information are up-to-date and easily accessible.
• Designate a person to be responsible for maintaining the accident register and providing information to investigators.
• Ensure that all employees understand the importance of cooperating with investigators and providing accurate information.
• Review the accident register regularly to ensure it is complete and accurate.